Workflow Automation Explained
Reading time: 5 minutes
Workflow automation is aimed at optimizing business processes by replacing manual operations with automated task execution. This can be done either by engaging a team of IT specialists or adopting a low-code automation solution with drag & drop functionality and user-friendly UI.
In this article, we'll cover the benefits of workflow automation, discuss common use cases and share a few tips on how to implement automation in your company.
Implementing processes automation in an enterprise requires a certain amount of time and resources. Why would anyone go for it in the first place? Well, there are quite a number of benefits companies can yield from workflow optimization and automation.
For a start, replacing manual labor with automated workflows is often viewed as a way to cut costs since it minimizes paperwork expenses and increases the efficiency of the processes resulting in greater overall value. Moreover, business workflow automation simplifies daily recurring activities, allowing employees to save time and effort. For example, it might take hours for an employee to create a report, while by introducing automated report generation, this task can be fulfilled much faster.
Due to reduced costs and time savings, operational activities can be performed with greater efficiency. While automation takes care of recurring and monotonous workflows, employees can concentrate on more complex tasks instead and bring more value to the company. In other words, introducing processes automation allows businesses to increase productivity with fewer efforts.
Automation also eliminates the occurrence of human-related errors, which are inevitable, especially when it comes to processing large amounts of data. Another problem with manual workflows is inconsistency, which might result in data discrepancies and negative outcomes. Workflow automation reduces the number of errors and helps ensure consistency in performing tasks.
Automation can be applied to various types of processes, from employee onboarding to scheduling autopayments to document approvals. Most company departments or teams can win by partly automating their daily routines. Here are just a few examples.
The workflow automation process entails a number of stages, with the preliminary stage involving the analysis of the current situation and determining clear objectives. In most cases, it's worth starting with a single workflow, seeing how it works out, and proceeding with automating other processes. Below are the five stages of a typical workflow automation cycle.
Workflow automation proves to be beneficial to any kind of business, regardless of its size or profile. Implementing automation can invigorate the digital transformation of your company and become a winning strategy. With cutting-edge process management solutions like OptimaJet's, workflow automation is easy and budget-friendly.